SLSC: Use of SLSC Facilities for Member-Sponsored Events

Use of SLSC Facilities for Member-Sponsored Events

Purpose

The club is operated by the membership for the pleasure, use, and enjoyment of its members, all year.

A further benefit of SLSC membership is to use the house and other facilities for social activities that would involve some non-club members (hereafter referred to as "member-sponsored events".)

This document sets down the rules for member-sponsored events. The overall intent is to permit small groups of members / guests to enjoy the facilities on a non-exclusive basis. Use by larger groups requires specific approval as explained in section 3 below.

A member-sponsored event will never be granted exclusive use of any of the SLSC facilities. Further, members not participating in the member-sponsored event should never be treated as party crashers.
Rules for Use of Club Facilities

Please note these other rules relating to facilities usage from the Constitution, Bylaws, and other policies:

Additional Rules for Member-Sponsored Events

For the purposes of definition, "Club Member" shall refer to the following types of current SLSC membership in good standing: Regular, Student, and Honorary.
A member must be the sponsor of a member-sponsored event, and must be present at all times. This includes overnight use.
No member-sponsored event shall take precedence over, or have exclusive rights over, the use of facilities by other club members. Club members take precedence, including the use of kitchen and picnic facilities (however, it is expected that club members will be cooperative with the member-sponsored event.)
Examples of acceptable member-sponsored activities would be:
One involving an SLSC family and a few friends having an afternoon and evening at the club. In so doing, it would be expected that some food would be stored in the kitchen and that some food would be prepared in the kitchen. It is the policy of the club to encourage such use of the club. It is expected that the house will be left as clean as it was found and that there will be no excessive use of club resources (such as paper products.)

One involving a "non-profit, educational" organization, such as AFS, Scouts, etc. In this case, the use sould be:
- Led by a club member in attendance
- No more than twice per year per member
- No more than four total events per month shall be scheduled
Very rarely, a club member might wish to use the facilities for a special occasion, and which might involve a large number (> 30) of people. Examples:
- A wedding of a club member or their children
- A memorial service for a former member
These events will require the specific approval of the Executive Committee, together with a written impact statement. This statement will include the proposed day and time, and outline the proposed arrangements and facilities for cooking and kitchen use, water use, parking, added toilets (if needed), setup/takedown plans and times, together with any other unusual requirements imposed on the house and grounds.
It is difficult to define examples of non-acceptable use. The club will not approve those activities that are directly or indirectly associated with commercial events, or ones in which damage might be incurred. Consequently, events such as Tupperware parties, work-related activities, or ones which have previously incurred damage will not be approved. Other events will be at the discretion of the Executive Committee.

		Daytime Use	Overnight Use
		Number in Party
Flag Lieutenant House Notification	Schedule on Calendar	8 - 14	3 - 4
Flag Lieutenant House Approval	Schedule on Calendar	15 - 30	5 - 10
Executive Committee Approval	Schedule & Impact Statement	> 30	> 10

Overnight lodging shall be confined to the second and third floors of the house
Where only Flag Lieutenant House notification is required, notification shall occur at least 48 hours prior to the event. Where Executive Committee approval is required, the request shall be made at least 30 days prior to the event.
Requests will be approved on a "first-come, first-served" basis.
Member-sponsored events will not be allowed during club sponsored events. Note that fleet regattas included in the calendar are considered club-sponsored events.
Events smaller than shown on the table above require no special action, but it is a good idea to check the calendar before planning an event.

The sponsoring club member is responsible for seeing that club facilities are used appropriately, and that ther guests follow club rules. The sponsoring member is responsible for any damage, and also for clean-up after the event. Clean-up should be completed by noon of the following day (or 9 AM if a club-sponsored event takes place that day.) Special arrangements may be negotiated with the caretaker to cover the cost of clean up, but the caretaker is in no way obligated to perform clean-up of member-sponsored events.
The sponsoring club member will insure that the facilities are kept orderly and suitalbe for use by other club members.

Fees (checks should be made payable to "Saratoga Lake Sailing Club"):

Usage	Sailing Season (May - Oct)		Nov - Apr
Usage	Daily	Overnight	Daily	Overnight
Members Only	No Charge	No Charge	No Charge	No Charge
Mixed (member & non-member) < 7 people	No Charge	$5 per non-member per night	No Charge	$5 per non-member per night
Mixed, 8 - 14 people	$25 per group per day	$5 per non-member per night	$50 per group per day	$5 per non-member per night
Mixed, 15 - 30 people	$50 per group per day	$5 per non-member per night	$75 per group per day	$5 per non-member per night
Mixed, > 30 people	$5 per person per day	$5 per non-member per night	$5 per person per day	$5 per non-member per night

Use of SLSC Facilities for Member-Sponsored Events

Purpose

Rules for Use of Club Facilities

Additional Rules for Member-Sponsored Events